conduct board meeting by videoconferencing
Videoconferencing has replaced face-to-face meetings in almost every business area, including board meetings. As technology continues to improve and we adjust to new circumstances, certain things are essential to ensure that board meetings conducted via videoconferencing are effective.
In a moment when the world feels like it’s changing in the blink of an eye, it could be tempting to let a little loose and appear less professional when it comes to video conferences. This is not the time to cut corners. Video conferencing is no different from traditional meetings in terms of etiquette. It is important that everyone is aware of the impact their actions could have on others.
The first step is choosing a video conferencing software platform that has the features needed for effective remote meetings. A reliable platform will allow all participants to join the conference easily and provide the right amount of security. It also comes with tools to manage the meeting before, during and after the call which makes it a seamless process.
Participants should remember to muffle their microphones when not speaking in order to reduce distractions. Avoid wearing patterns or colors that are distracting and ensure that the lighting is suitable for video meetings. This will prevent the appearance of glares and unflattering angles viewing the conference on camera. Before the meeting starts it is vital that everyone sets the agenda in a clear manner. This will ensure that the meeting remains on track and that the most relevant issues are discussed.